  Airport Arrivals & Departures
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Meeting Details staff will greet your guests at the airport and ensure their transportation and safe arrival at their destination. At the close of your event, you are ensured they will meet their departure flight on-time.
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Association Management
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It’s all about planning, organization, management and customer service. Meeting Details can manage your small association including database maintenance, dues collection, planning, board and membership meetings, arranging large events, conference calls and both standard and electronic mailings. Meeting Details is your office.
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Audio Visual Arrangements
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Every good event requires sound, sight and a lasting impression. From staging to powerpoint projection, Meeting Details works with professional AV experts to guarantee the look you want and the sound you need.
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| Budget |
The bottom line for results and cost means everything. Meeting Details helps clients plan their budgets and reviews costs at any step in the process. An analysis of costs and return on investment is key to the continued relationships Meeting Details enjoys with clients.
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Cruise Incentives & Meetings
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A cruise incentive or meeting is a great reward and encourages participation because folks can’t drive off. Also a great value for the host!
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Destination Management
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Need help with your meeting components while traveling into North Carolina? Meeting Details familiarity with the state’s venues and resources is a plus for your program. |
Evaluation & Follow-up
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Meeting Details encourages clients to evaluate with us at every step of an event. We believe that planning and open discussion help avoid preventable problems or disappointments. So we’re not afraid to ask you, “How we doing?” A Final Report analyzing attendees and costs is provided. We also offer assistance reconciling invoices and future site selection.
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Exhibit Coordination
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Have vendors or suppliers who want to exhibit at your next conference? Meeting Details is your point of contact for coordinating booth space, location selection, on-site needs of set-up and tear down. We work with the facility staff to assist your exhibitors achieve productivity.
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Hotel Accommodations
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It’s all about your hotel contract. You want the best rate for your guests and limited fees for your meeting space. In these changing economic times, there are concessions to be had so let Meeting Details negotiate your hotel contracts.
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Lighting Design
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When the curtain’s up, the lights better spotlight your keynote speakers or products. Meeting Details works with lighting specialists to ensure your desired effect.
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Marketing Plan
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It’s been said that “if you build it, they will come.” Not always. That’s why your meeting or event needs a comprehensive and budget friendly marketing plan to include advertising, cross promotions, direct mail or e-mail, fax blast, public relations. Meeting Details works with the client’s team and our own specialists who can make the marketing plan happen.
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Menu Planning
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Our kids say “you’re all about the food!” And they’re right. Guests will leave happy if their hosts have considered what they eat ensuring special needs, variety, abundance and friendly service. Meeting Details enjoys the food planning to create guest satisfaction.
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Negotiate Vendor Contracts
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Just like the hotel contract, other vendors may need to be hired and Meeting Details experience in selecting vendors not only for service but also for price is hard to match. Whether it’s a band, copier service, transportation, off-site dinners or entertainment, your interests are Meeting Details interests.
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On-site Implementation
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From greeting your guests to checking the room sets, Meeting Details staff is experienced with all the intricate and behind-the-scenes details of a meeting, conference or event. We bring talent to the table to make our clients look good.
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Registration Management
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At the core of every meeting is the registration. Meeting Details manages guest registration from on-line to paper when required in this electronic age. We take in guest payments and provide invoices or receipts as needed. Meeting Details also acts as your “Information Center” providing the phone line to live assistance for guest questions. On-site we greet guests and graciously accommodate their arrival handing out conference materials, gift bags and badges.
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Site Inspection & Selection
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First, we analyze your meeting components and space needs to recommend the best site. Then Meeting Details works with a network of local, national and international sales agents for properties around the world. Whether you need a property in your own backyard or miles beyond the border, Meeting Details can arrange it.
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Special Events
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“All work and no play…” Want an off-site activity or a pre- or post trip? Meeting Details can organize it. Sports, entertainment, speakers, spousal and/or children’s programs can be arranged to accommodate your guests.
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| Transportation |
Ground transportation to and from the airport or from your meeting venue to an off-site location is easily coordinated by Meeting Details for your guests.
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